OfficeSpace Software Solutions for the Public Sector
Space planning
Digitize your floor plans with our team from any file type, use a drag-and-drop builder to create new space plans, analyze detailed workplace trend reports to plan new moves, adds, and changes, then integrate occupancy data from badge and sensor systems for holistic insights and accurate forecasting.
Scenario planning
Work in a sandbox environment with teammates to test space scenarios, collect feedback, merge approved scenarios with current floor plans in a few clicks, then get a summary of changes between layouts. Start stack plans with pre-populated data for total accuracy and time savings with current headcount, LOB, location data, and more. Create multiple floor and LOB scenarios, and copy floor plans and buildings without changing current space assignments.
Move management
Manage ad hoc and large-scale moves, adds, and changes using real-time data, build drag-and-drop move plans, and automate move notifications. Automatically add and remove new and departing employees in the seating queue with an HRIS data sync.
Room booking
Eliminate double-bookings and empty meeting rooms with advanced room booking features that auto-release conference rooms if no one checks in or when a meeting ends early. Integrate Microsoft Outlook to send meeting invites with details like attendee locations and room features (video conferencing, coffee makers), and hide details for sensitive meetings.
Desk booking
Search, find, book, and cancel reservations, set recurring bookings, and save “favorites” for people and desks on Microsoft Teams, Google, Slack, iOS and Android mobile app, or web. Use badge and WiFi to track available desks in real time and manage seating capacity.
Create flexible seating options for teams with assigned seating, desk hoteling, hot desking, and reverse lending to increase seating capacity. Assign equipment like dual monitors, docking stations, or ergo chairs to workstation profiles, manage and report on assets by type and location, and create a great desk space for every work type.
Neighborhoods
Create neighborhoods on the floor plan to govern seating assignments by team, role, or activity for more flexible seating and productivity, and designate a “neighborhood captain” within teams, empowering individuals to manage seating in their neighborhood. Establish project or team-based rules for desk booking by neighborhood, which automatically apply as team members change roles or departments—saving FMs hours by eliminating manual updates.
Visitor & mailroom management
Ensure safe, professional, and streamlined visitation and mailroom management with Greetly by OfficeSpace. Get instant notifications when clients arrive and create custom check-in workflows in unlimited languages so you can take photos, scan ID badges, collect signatures, and upload custom NDAs and forms for different visitor types. Maintain compliance throughout your sign-in process and audit visitation with timestamped reporting that’s easy to export. Customize your emergency response and evacuation protocol, then notify and confirm visitors have reached safety during emergency situations. For deliveries, you can identify teammates who are authorized to retrieve packages on your behalf and provide digital QR codes for easy pick up from the mailroom team, inspect delivery lists, and automate employee reminders for package pick ups.
Work order management
Request, approve, and delegate facility work orders in an efficient ticketing system custom-built for facilities managers. Accessible on the mobile app, Microsoft Teams, and Slack, the OfficeSpace Request Manager feature notifies teams on the status of facilities requests, provides key details about requests including location and photos, and allows you to set custom SLAs to measure response times and improve facilities and employee satisfaction.
Real estate management
Right-size real estate portfolios and measure the impact of hybrid work policies with real-time reports and trend data on costs, capacity, and utilization across sites. Securely store and manage leases and track critical dates, and access growth reports for enhanced planning.
Security
The OfficeSpace platform is SOC 2 Type 2 compliant, GDPR compliant, features end-to-end encryption, and is built for enterprise scale.