Iron Mountain Solutions for the Public Sector

Iron Mountain offers document digitalization services to agencies to convert records in all types of media into digital format. Our digitization technology ensures high-quality images for a wide variety of sizes and formats. Our Intelligent Document Processing (IDP) component uses proven AI/ML technology to automate the classification and data capture on hundreds of data fields at over 96% accuracy with conversion speeds 8x faster and 30% cost savings from the traditional OCR methods. Data trapped on analog records is transformed into valuable digital data to automate citizen services, and our IDP platform breaks down data silos by connecting unstructured data into visible, usable content.

Iron Mountain’s innovative InSight® Digital Mailroom solution features full lifecycle mailroom management with high-speed mail sorting with prioritization along with one-touch digitization, data capture and extraction, remittance detection and deposit, and image QC all in one rapid process. You can search and access digitized mail 24/7 based on role base permissions in a content services platform that meets NIST Cybersecurity Framework requirements.

Iron Mountain helps unlock structured and unstructured data and the hidden value of information—wherever it resides—through modern, AI-infused content-driven applications, and federated search capabilities. This includes automating business processes through workflows that seamlessly integrate content and extract value from data to improve citizen services.

Iron Mountain provides data management services that help government agencies organize and manage electronic records. Our services include disaster recovery, data backup, archiving, and migration. We also provide secure cloud storage solutions that comply with government standards for data security.

Iron Mountain provides secure destruction services for electronic media including laptops, PCs, servers, printers, and mobile devices. For data center decommissioning, our proprietary data sanitization platform, Teraware, installs on-site to automate discovery and erasure while generating audit-compliant details. We remove the risk of data breaches by fully eradicating PII, sensitive government records, and any other kilobyte of information stored on servers. Our solution utilizes zero-waste practices to ensure nothing is landfilled. Iron Mountain is recognized as a Representative Provider in the Gartner Market Guide for IT Asset Disposition. Our services comply with all relevant government regulations, such as the Health Insurance Portability and Accountability Act (HIPAA) and the Gramm-Leach-Bliley Act (GLBA).

Iron Mountain’s comprehensive Workplace IT Asset Management solution encompasses asset deployment, retrieval, storage, configuration, and IT asset disposition. Organizations are able to employ one solution to manage all end user devices.

Iron Mountain provides consulting services and augmented staffing support to help government agencies develop and implement information management policies and procedures.

We have cleared personnel to assist agencies on or off-site to meet compliance and information governance requirements. We also provide training and support services to ensure the successful implementation of our solutions.