Digitize Your Back Office with DocuPhase’s Document Management Solution

DocuPhase’s comprehensive suite of automated finance solutions has been designed to streamline vital public sector back-office processes. We understand that government agencies are challenged to provide enhanced services to their constituents, drive new programs, meet internal accountability requirements, and reduce costs—all while working under intense economic and regulatory pressures.

This is why they need a solution that is easy-to-use and enables them to store, access, manage, and share critical documents across a broad range of functions, departments, and geographic locations. DocuPhase’s robust Document Management system gives users more time back in their day. Regardless of the number of staff responsible for these important files, they’ll be able to digitize paper documents, search for specific text, and easily store and manage them with ease.

These digital files can be stored in an electronic “cabinet”, organized by topic, degrees of access, and more. They can also be linked to an official government website for public access, allowing constituents to access these files without coming into a physical location or interrupting staff members’ day-to-day activities. No DocuPhase login is required for non-personnel who are searching for property records, town hall minutes, and other highly requested documents.

Digitizations enhance document security, reducing the risk of loss or damage associated with paper records. Additionally, DocuPhase allows administrators to adjust employee access per role, ensuring that certain items are as protected as they need to be. Through this additional level of security, it also becomes easier for a private sector entity to stay compliant with the many regulations found within their strict industry.

It’s not just documents that DocuPhase works to modernize and enhance; our solutions also work to digitize commonly requested forms for both staff and constituents. Out-of-date PDFs are replaced by online forms with built-in workflows that can be routed to the right staff members for approvals, reducing delivery-related headaches.

Regardless of your organization’s size or volume of community interactions, DocuPhase is here to breathe new life into your traditional data management strategies. Through automation and digitization, your staff will be able to manage its extensive workload with ease.