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Streamlining Compliance for Public Sector Documents

AccessibilityNow products are designed to streamline and enhance document accessibility in the public sector, aligning with the ADA's standards and other accessibility mandates. Given the steady increase in legal requirements and the broader call for inclusivity, public sector entities—such as state and local governments—are prioritizing accessible digital communications. AccessibilityNow offers a robust platform that supports both static and high-volume transactional document processing, addressing the specific needs and challenges of public entities.

The platform’s strength lies in its automation and integration capabilities, offering a flexible suite that fits any environment and manages accessibility across diverse document types. AccessibilityNow Transactional automates the accessibility tagging process for high-volume transactional documents, transforming them into compliant formats like PDF/UA, WCAG-compliant PDF, or Accessible HTML. This product ensures that transactional documents, such as statements or benefits communications, are accessible to visually and cognitively impaired citizens who rely on assistive technologies. Using tools like AccessibilityNow Designer, government teams can define and implement accessibility rules visually, without needing extensive training or additional resources, allowing for more efficient document tagging and preparation.

For static documents, AccessibilityNow Remediate provides essential remediation capabilities, ensuring that non-transactional documents, such as public notices, policies, or legal documentation, meet accessibility standards. When paired with AccessibilityNow Validator, organizations gain a streamlined, closed-loop process for immediate feedback and validation, expediting the remediation workflow. This combination allows users to validate documents in real time, reducing bottlenecks in compliance efforts and enabling continuous, efficient monitoring of document accessibility.

The AccessibilityNow suite’s benefits for the public sector are extensive:

  • Efficiency and Speed: Public agencies can automate discovery, remediation, and validation of documents, significantly cutting down the time and resources traditionally spent on manual processes.
  • Cost-Effectiveness: Automating document workflows reduces reliance on expensive, time-consuming manual remediation, ensuring that accessibility measures are both scalable and affordable.
  • Risk Mitigation: By ensuring documents are ADA-compliant and conform to state-specific laws like Colorado’s HB21-1110, public entities can avoid costly litigation and fines, as well as safeguard against privacy concerns often associated with sensitive transactional data.

The AccessibilityNow platform fosters inclusivity in government communications, ensuring all constituents—regardless of ability—can access crucial information independently. In turn, public sector entities build a more transparent, compliant, and inclusive environment, meeting both regulatory demands and the rising public expectation for accessible government services.