Bonfire Solutions for the Public Sector

Collect requests, collaborate with stakeholders and manage approvals

• Hassle-free requests | The Intake Request Form includes mandatory and optional fields, key dates and milestones, and drop-down and text responses, making it easy for your colleagues to make procurement requests from anywhere.
• Keep requestors up to date | Give requestors peace of mind that their requests are in your pipeline with Intake Status Visibility, which provides status updates on the priority and progress of the request.
• Take your pipeline out of the black box | Say goodbye to ad hoc lists in Excel or email—the Request Dashboard makes it simple to view your entire procurement pipeline in one place. Collaborate and divide workloads seamlessly, create and track approvals, and monitor statuses and assignments.
• Ensure no details fall through the cracks | Move a request and all of the relevant information into a project draft, create and track approvals, and prepare to officially kick-off your competitive sourcing event.
• Manage all conversations in one place | Collaborate better online than you would in in-person meetings with in-app messaging and an integrated approval process for procurement and internal stakeholders.

Create bids, invite vendors, and get results quickly

• Easily engage vendors | Clearly communicate requirements and timelines to your vendors with Bonfire bid invitation software. Distribute updates, publish addendums, and answer vendor questions all online.
• Fast results, without sacrificing compliance | Manage compliance—even when working from home—with electronically sealed bids and consistent templates.
• Protect against vendor protests with audit reports that track all data and interactions.
• Collect responses and view results painlessly | Automatically tabulate and sort vendor offers, aided by data visualizations to help you quickly identify the lowest bidder. Basic data capture ensures vendors are qualified and ready to work for your agency.

Engage internal stakeholders to score RFx projects

• Integrated Approvals Workflow | Capture your existing approvals process in Bonfire for consolidated visibility, turnkey compliance, and efficient approver engagement. With a fully integrated internal process, everyone is on the same page and projects can run on time—making both procurement and your stakeholders happy.
• Powerful Online Evaluation Tools | Group together different stakeholders involved in your RFP to control document visibility and make evaluations as simple as possible. Then, give them a centralized place to review and score proposals, be notified about deadlines, and complete evaluations on time from anywhere with an Internet connection.
• Customized Digital Scorecards | Simplify the scoring experience and eliminate errors with digital scorecards that capture scores, comments, and notes. Scorecards are one click away and only populate criteria relevant to the reviewer, eliminating confusion on what to score and how to score it.

Stay on top of milestones and vendor performance

• Centralized dashboard | View, filter, and export contract information—such as vendor documentation, vendor performance, contract details, vendor contact information, and contract documentation—all in one place.
• Generate contracts with ease | Ensure consistency in recurring contracts with contract templates. Create contracts fast by automatically carrying over relevant information from the awarded sourcing project.
• Track and collaborate | Track important contract dates like lead time and end date in Bonfire. Add internal stakeholders and set auto-reminders to collaborate on staying on top of key milestones.